Milbank School District Board Proceedings • June 13, 2022

June 13, 2022

President Richard Schwandt called the meeting to order at 7:00 PM in the Board Room of the High School Building. Members present were Christensen, Thue, Stengel, Upton, and Schwandt. Superintendent Justin Downes, Business Manager Nancy Meyer, Dan Snaza and David Graf also attended.  The meeting opened with the Pledge of Allegiance.

Motion by Stengel and seconded by Thue to approve agenda with the addition of Action Items K. Accept the Resignation from Dolly Lenards as an Elementary Teacher, L. Approve Brian Sandvig and Brody Gilbertson as Volunteer Football Coaches, M. Approve the SDHSAA School Board Resolution, and N. Approve Additional Bills presented. Motion carried 5-0.

No one address the Board during the Community Input Session. 

The Preliminary Special Education Budget was discussed.

Motion by Thue and seconded by Upton to approve the consent agenda.  Motion carried. 5-0

Items included were:

Approve minutes of the May meetings. 

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund: Balance 5-1-22, $1,563,231.65. Revenues: Taxes, $1,303,545.26; Interest, $503.71; Admissions, $4,363.00; Local Misc, $8,957.85; Medicaid Admin, $4,270.37; County Apportionment, $450.54; State Aid, $229,400.00; Wind Energy, $42,030.81; Federal Sources, $3,838.00. Expenditures: Salaries-Instructional, $298,839.50; Salaries-Support Services, $115,345.97; Salaries-Co-curricular, $22,166.10; Benefits-Instructional, $80,088.48; Benefits-Support Services, $39,279.07; Benefits-Co-curricular, $3,474.30; Purchased Services, $138,312.55; Supplies, $25,985.19. Journal Entries, $227,602.28. Balance 5-31-22, $2,664,702.31.

Capital Outlay Fund: Balance 5-1-22, $349,183.68. Revenues: Taxes, $738,881.71; Interest, $112.52; Misc Income, $3,000.00; Federal Sources, $356,089.00. Expenditures: Purchased Services, $12,310.58; Supplies, $35,829.56; Capital Acquisitions, $179,948.23. Balance 5-31-22, $1,219,178.54. 

Special Education: Balance 5-1-22, $172.65. Revenues: Taxes, $701,519.29; Medicaid Admin, $771.00. Expenditures: Salaries-Instructional, $112,637.58; Salaries-Support Services, $23,121.16; Benefits-Instructional, $33,229.96; Benefits-Support Services, $6,912.45; Purchased Services, $41,608.38; Supplies, $826.88. Journal Entries, ($227,602.28). Balance 5-31-22, $256,524.25.

Bond Redemption Fund: Balance 5-1-22, $607,822.11. Revenues: Taxes, $470,188.75; Interest, $195.87. Balance 5-31-22, $1,078,206.73.

Capital Projects Fund: Balance 5-1-22, $6,039,015.37. Revenues: Interest, $768.05. Expenditures: Purchased Services, $180,430.00. Balance 5-31-22, $5,859,353.42.

Lunch Fund: Balance 5-1-22, $279,051.46. Revenues: Student Meals, $3,457.40; Adult Meals, $2,025.60; Ala Carte Sales, $758.10; Misc Income, $1,523.99; Federal Sources, $93,508.42. Expenditures: Salaries-Support Services, $28,299.81; Benefits-Support Services, $8,788.39; Purchased Services, $149.31; Supplies, $62,350.49. Balance 5-31-22, $280,736.97.

Enterprise Fund: Balance 5-1-22, $57,070.87. Revenues: Tuition, $3,075.00; OST Fees, $11,102.15. Expenditures: Salaries-OST, $6,367.30; Benefits-OST, $1,490.13; Purchased Services, $342.82; Supplies, $582.65. Balance 5-31-22, $62,465.12.

Trust & Agency Fund: Balance 5-1-22, $443,135.66. Revenues, $85,444.53. Expenditures, $37,824.28. Balance 5-31-22, $490,755.91.

Approval of Bills Presented for Payment

Bills Presented for Payment: Advanced Technologies, Printing, $6,594.23; Amazon Capital Services, Supplies, $1,264.38; AmericInn-Hartford, Lodging, $3,662.12; Brenda Anderson, Professional Services, $127.58; ARS, Roof Repair, $913.27; Big Stone Therapies, Therapy Services, $16,371.68; BMO Harris Card, Supplies/Travel, $6,196.70; Cash-Wa Distributing, Food, $4,198.91; Century Business Products, Copier Payment, $2,416.63; Chase Card, Supplies/Travel /Postage, $5,162.69; Patricia Chavez Serrano, Refund, $150.00; Child & Family Resource Network, Registration, $80.00; Children’s Care Hospital & School, Tuition, $4,912.00; Churchill Manolis Freeman Kludt Burns, Attorney Fees, $464.77; City of Milbank, Building Permit, $7,637.32; City of Milbank, Water/Sewer, $1,401.80; Clark School District, Registration, $64.96; Cole Papers, Supplies, $70.66; CO-OP Architecture, Construction Documents, $39,000.00; Dakota Fence, Repairs, $27,300.00; DeFea Transportation, Busing, $49,186.95; East Side Jersey Dairy, Milk, $2,483.57; Elite Drain & Sewer Cleaning, Repairs, $197.50; Johanna Fischer, Per Diem, $336.00; Food-N-Fuel, Fuel, $1,449.20; Lisa Forrette, Per Diem, $100.00; Angie Froehlich, Refund, $28.30; G&R Controls, Repairs, $10,290.83; Katie Gilmore, Mileage, $294.00; Alexandra Gimbel, Per Diem, $100.00; Grant County Review, Publications, $307.08; Health Equity, HSA Fees, $64.00; Hillyard, Supplies, $311.09; Nancy Hoeke, Refund, $31.65; Impact Applications, Software, $125.00; Imprest Fund, Registration, $510.51; Imprest Fund, Professional Services, $431.50; Imprest Fund, Travel, $1,536.00; Imprest Fund, Supplies, $31.95; Imprest Fund, Dues, $45.00; Innovative Office Solutions, Supplies, $274.72; ITC, Phone Service, $450.35; Marie Ivers, Background Check, $43.25; JMJ Caseworks, FACS Cabinets, $14,948.24; Johnson Controls Fire Protection, Repairs, $1,917.54; Jostens, Supplies, $690.15; Mark Keeton, Golf Lessons, $1,114.00; Lori Leddy, Refund, $16.90; Linde Gas & Equipment, Supplies, $394.47; Shelly Loehrer, Professional Services, $200.00; Macksteel Warehouse, Supplies, $950.87; Madison Central School District, Registration, $69.73; Nancy Meyer, Supplies/Per Diem, $163.93; Mid-American Research Chemical, Supplies, $886.29; Midland Publishing & Printing, Advertising, $85.04; Milbank Community Transit, Bus Service, $350.00; Milbank HOSA Club, National Travel, $3,120.00; Milbank Refrigeration, Supplies, $85.00; Milbank School Lunch Program, Adult Meals, $1,965.60; Milbank School Lunch, Student Workers, $51.00; Shelia Morton, Per Diem, $100.00; NCS Pearson, Supplies, $56.12; Nelson Electric, Repairs, $5,743.77; Northwestern Energy, Natural Gas, $4,890.92; Office Advantage, Printer Maintenance, $1,003.75; OtterTail Power, Lights/Power, $18,839.04; Parent, Mileage, $470.40; Parent, Mileage, $21.84; Lorena Pedraza-Lozano, Per Diem, $100.00; Prairie Lakes Healthcare System, Registration, $60.00; Heather Raffety, Refund, $20.30; Deb Rausch, Professional Services, $839.38; Redlinger Bros Plumbing & Heating, Repairs, $1,924.28; Bailey Richter, Background Check, $43.25; Sarlettes Music, Supplies/Repairs, $273.58; Chris Schafer, Refund, $150.00; Blake Schmieg, Refund, $150.00; SD Dept of Human Services, Residential Services, $6,195.51; Select-Your-Gift, Awards, $521.66; Jhoselim Serrano, Professional Services, $40.00; Sheraton-Sioux Falls, Lodging, $157.80; June Skovbo, Per Diem, $100.00; Diana Snaza, Supplies, $40.00; Karen Sousa, Refund, $16.25; Star Laundry, Cleaning Service, $392.32; Street Graphex, Supplies, $1,750.54; Patty Swenson, Refund, $18.49; Magen Thyne, Per Diem, $100.00; Jeanne Trevett, Refund, $54.90; Tri State Water, Cooler Rent, $11.00; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $116.90; Deb Underwood, Per Diem, $100.00; US Bank, Paying Agent Fee, $825.00; US Foods, Food, $4,230.96; Verizon Wireless, Phone Service, $51.34; Nancy Welberg, Background Check, $43.25; Whetstone Home Center, Supplies, $750.07; Whetstone Sanitation, Supplies, $150.00; Andrea Wiese, Professional Services, $265.94; Wyatt Winter, Background Check, $43.25; WM Corporate Services, Garbage Collection, $2,501.81; Kerry Wold, Refund, $56.55.

Repay General Fund $273,000 in promissory notes from Special Education.  

Disclosure of $45,397.92 from Special Education to General Fund due to reclassifying contract expense.

Motion by Christensen and seconded by Stengel to approve Elementary and Middle School handbook changes.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to approve the hiring of Kris Street as Psych Examiner.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to accept the resignation of Toni Boone as Custodian.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to accept the resignation of Amy Bass as Paraprofessional.  Motion carried. 5-0

Motion by Upton and seconded by Thue to approve a lane change for Katie Sinner from Lane 2 Step 3 to Lane 5 Step 3 for a new contract amount of $50,350.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to adopt Resolution #061322 authorizing issuance of $1.5 million in Capital outlay Certificates to be placed with First Bank and Trust.  The terms are 5 years fixed at 3.19% and a reset for years 6-10 for a maximum of 4.25% with no early payoff penalty.  Motion carried. 5-0   The complete resolution is on file in the business office.

Motion by Stengel and seconded by Upton to approve changes to the Return-to-Learn Plan.  Motion carried. 5-0

Motion by Upton and seconded by Thue to declare a Hamilton upright piano surplus and to be sold by sealed bid.  Bids will be due by Thursday, July 7, 2022 at 2:00 PM.  Motion carried. 5-0

Motion by Christensen and seconded by Upton to approve Out-of-State Travel to the Twin Cities for FFA to attend a Twins Game.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to accept the resignation from Dolly Lenards as an Elementary Teacher.  Motion carried. 5-0

Motion by Thue and seconded by Upton to approve Brian Sandvig and Brody Gilbertson as Volunteer Football Coaches for the 2022-23 school year.  Motion carried. 5-0

Motion by Stengel and seconded by Christensen to approve continued membership in SDHSAA for the 2022-23 school year.  Motion carried. 5-0

Motion by Thue and seconded by Upton to approve payment of the following bills:

Capital Outlay: US Bank, Paying Agent Fee $825.00.  Lunch Fund: Nancy Hoeke, Refund $31.65; Lori Leddy, Refund $16.90; Heather Raffety, Refund $20.30; Karen Sousa, Refund $16.25; Patty Swenson, Refund $18.49; Jeanne Trevett, Refund $54.90; Angie Froehlich, Refund $28.30; Kerry Wold, Refund $56.55.

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary School Special Education Director’s Keri Schliesman, Athletic Director, Ryan Scoular, and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. End of Year Sign Off

2. School Safety

3. Summer Projects Update

4. CTE Expansion Project

5. Cancellation of School Board Election.  

Motion by Thue and seconded by Christensen to set July 13, 2022 as the date of the Annual Budget Hearing at 6:00 PM followed by the July meeting. Motion carried. 5-0

Motion by Stengel and seconded by Upton to enter executive session at 7:32 PM for Student Issues pursuant to SDCL 1-25.   Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:11 PM and regular session resumed.

Motion by Thue and seconded by Upton to adjourn at 8:12 PM.  Motion carried. 5-0

The budget meeting will be Wednesday July 13, 2022 at 6:00 PM in the Board Room of the High School Building followed immediately by the regular meeting.

/s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, Business Manager Published once